The list below shows the main categories of personal data we may collect:
• Personal identifiers i.e. name, home address, personal telephone number/e-mail address
• Details of your qualifications, professional membership, skills, experience and work history
• Information about your current level of remuneration (only for paid roles)
• Whether or not you have a disability for which we need to make reasonable adjustments during the recruitment process
• Marital status
• If you have any cautions or convictions which may show on a criminal record check with the Disclosure & Barring Service
• Information relating to your health
• Information about your right to work in the UK
• Personal data which you otherwise voluntarily provide, e.g. ethnicity*, religion*
Please note: This list is not exhaustive and we will update it periodically to reflect any major changes.
Most of the personal data we process is collected directly from you i.e. through CV’s, application forms or collected through interviews or other forms of assessment (including online testing e.g. psychometrics). Occasionally we may be provided with data from recruitment agencies or work placement organisations who you have asked to act on your behalf.
For all paid job applicants we will only seek information from third parties e.g. references, health screening and criminal record checks once a conditional job offer has been made.
For volunteer applicants we will seek references once we have received your completed application form but we will not seek criminal record information (if relevant) until you have been offered a role.
Some personal data is considered highly sensitive and is subject to additional safeguards. The Hospice aims to limit the special categories of personal data which it processes as follows:
• Health Information
We process health information if we need to make reasonable adjustments to the recruitment process for applicants who have a disability e.g. whether adjustments need to be made during a test or interview. This is to carry out our obligations and exercise specific rights in relation to employment.
• Disclosure and Barring Service(DBS) checks/information
Given the nature of our organisation, DBS clearance is required in most roles. All applicants selected for assessment/interview will be asked if they have any cautions or convictions that may show up on a criminal record check. We will only seek a DBS check (if applicable) once the offer of a role is made and accepted. The HR/Volunteer Department can provide further guidance to applicants on request.
• Equal Opportunities Monitoring
The Hospice is committed to providing equal opportunities for all applicants and we will process information relating to ethnic origin, race, nationality, sexual orientation, disability etc., alongside information relating to gender and age, for the purposes of equal opportunities monitoring.
Data we use for equality purposes is anonymised and is collected only with the express consent of applicants which can be withdrawn at any time. Applicants are entirely free to decide whether or not to provide such data and there are no consequences of failing to do so.
All special categories of data are confidential and will only be shared internally where there is a specific and legitimate purpose to do so.